Education
From first enquiry to enrolled and paid.
Education teams run on fast follow-up and long conversations. Xoaro keeps enquiries, WhatsApp threads, admissions pipeline and fee collection in one place.
How the workflow runs in Xoaro
- 01
Enquiry arrives
From your website, Meta Lead Ads, a spreadsheet or a walk-in — captured in one place.
- 02
Assigned instantly
Routed to the right team member the moment it arrives, by rules you set — and the owner is notified immediately.
- 03
Conversation on WhatsApp
Where most enquiries actually happen — attached to the enquiry record, not a personal phone.
- 04
Follow-up sequence
Automated and manual follow-ups keep a prospective student engaged over weeks.
- 05
Admissions pipeline
Track each opportunity through the stages your team defines.
- 06
Fee plan and collection
Installment plans, recorded payments, and outstanding balances tracked against the record.
Why teams like yours use it
Long decision cycles
Conversations that run for weeks stay intact, with full history for whoever picks them up.
High enquiry volume
Automatic assignment and duplicate detection keep a busy intake manageable.
Fee plans and instalments
Xoaro supports structured payment plans with instalment schedules and outstanding tracking.
Counselling follow-ups
Follow-ups by call, WhatsApp, email or meeting, with overdue clearly surfaced.
Collection reporting
Collection, outstanding and revenue reports alongside your admissions analytics.
Team accountability
Per-person performance reporting across enquiries, conversions and follow-ups.
Xoaro records and tracks fee payments against the student record. It does not process payments — collection happens through your own bank, UPI or card facility.
Bring your entire sales process into one workspace.
Capture leads, stay on top of follow-ups, manage conversations, move opportunities forward and keep payments connected to the deal.
Currently onboarding new teams — we’ll get you set up personally.